Full-time – $90,000+ – commensurate with experience
Reports to Library Director
Montclair Public Library is seeking an Assistant Director of Operations who can bring structure, clarity, and consistency to our internal operations.
We’re looking for a leader who sets clear expectations, ensures follow-through, and helps create a workplace where accountability is fair and consistent. This is a role for someone who can establish professional standards, streamline internal systems, manage sensitive issues with sound judgment, and build a practical training infrastructure that helps staff succeed.
This is a hands-on, high responsibility role for someone who thrives in dynamic environments, understands organizational complexity, and believes that accountability and empathy can and should coexist in the workplace.
The Assistant Director of Operations is a key member of the senior leadership team responsible for designing and enforcing the library’s internal systems including HR administration, staff training, discipline, onboarding, internal communication, and performance standards. While payroll processing is handled by the comptroller, this role ensures that HR processes feed accurately and efficiently into payroll operations.
You will help oversee daily operational consistency across departments, partnering with department heads to ensure smooth internal workflows and staff support. You’ll work closely with the Library Director to strengthen accountability, rebuild internal systems, and establish clear, consistent standards across the organization. You’ll also be a visible leader in how we set expectations, support supervisors, and develop staff capacity.
This role requires significant HR experience, a strong understanding of public-sector environments, and the judgment to drive real improvements in an organization with legacy systems and structures.
Salary: $90,000+ per year – commensurate with experience
Schedule: Full-time, 35 hours/week. Some flexibility required for meetings, events or staff training.
Reports to: Library Director
Benefits: Health insurance, sick and vacation time, pension (PERS), and professional development support
Montclair Public Library is an Equal Opportunity Employer committed to equity, diversity, and inclusion. Reasonable accommodations available during application/interview processes per ADA. NJ residency required per State Law.
The Programming Assistant is a highly organized, tech savvy teammate who thrives on managing details and keeping projects on track. This role is all about project management, logistics, and efficiency: you will be coordinating class schedules, updating systems, communicating with instructors and students, and making sure the Adult School’s many programs run smoothly from start to finish.
About You
The Role
As the Programming Assistant, you’ll be at the center of operations for the Adult School. Your day may include entering course data into registration systems, tracking deadlines across dozens of classes, coordinating logistics with instructors and site hosts, and preparing classrooms for learning. You’ll also support the production of seasonal brochures, draft professional communications to students and instructors, and assist with online classes and light design tasks. This role is essential to creating the kind of learning experiences that make the Montclair Adult School a cornerstone of community life.
Key Responsibilities
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Qualifications
Additional Details
Montclair Public Library is an Equal Opportunity Employer committed to equity, diversity, and inclusion. Reasonable accommodations available during application/interview processes per ADA. NJ residency required per State Law.
Application Process
Submit cover letter, resume, and three professional references to jobs@montclairlibrary.org. Please put “Adult School Programming Assistant – [Your Name]” in the subject line.
Applications accepted until 10/3/2025
Library Pages support the daily operations of Montclair Public Library (Main Library and/or Bellevue Avenue Branch) by ensuring that materials are shelved correctly, collections remain orderly, and staff receive help with routine tasks such as weeding, basic repairs, and pick-list pulls.
Compensation
Part-time, hourly — $15.49/hour (New Jersey minimum wage)
Pages may be assigned to the Main Library (50 S. Fullerton Ave.) or the Bellevue Avenue Branch based on staffing needs. Evening and/or weekend availability may be required.
Montclair Public Library is an Equal Opportunity Employer committed to equity, diversity, and inclusion. Reasonable accommodations available during application/interview processes per ADA. NJ residency required per State Law.
Application Process
Submit cover letter, resume, and three references to jobs@montclairlibrary.org. Please put “Library Page – [Your Name]” in the subject line.
